FREQUENTLY ASKED QUESTIONS ON CIVIL REGISTRATION This page hopes to answer the most frequently asked questions (FAQ) regarding requests for certifications of civil registry documents from the Office of the Civil Registrar General (OCRG) of the National Statistics Office. :: TYPE OF CERTIFICATIONS OBTAINABLE FROM THE OCRG :: Various certifications can be obtained from the OCRG. These include, among others, certifications for: Birth Death Marriage Adoption Legitimation Dissolution of Marriage Record of No Marriage Click here for fees collected by OCRG. :: HOW TO OBTAIN CERTIFICATIONS :: A number of Census Serbilis Centers in various regional centers and provincial outlets have been opened for the convenience of the public applying for copies of birth, marriage and death certificates for local and foreign use. Click here for list of Census Serbilis Centers nationwide. Get it also online, visit the e-Census website at http://www.e-census.com.ph for details. :: INFORMATION TO BE PROVIDED :: :: Birth Registration :: The interested party shall provide the following information to facilitate verification and issuance of certification. Complete name of the child (first, middle, last) Complete name of the father Complete maiden name of the mother Date of birth (month, day, year) Place of birth (city/municipality, province) Whether or not registered late. If registered late, please state the year when it was registered. Complete name and address of the requesting party. Relationship to the child Number of copies needed Purpose of the certification NOTE: ISSUANCE OF CERTIFICATION OF BIRTH IS SUBJECT TO THE CONFIDENTIALITY CLAUSE OF ARTICLE 7 OF THE CHILD AND YOUTH WELFARE CODE WHICH PROVIDES: Art. 7. Non-disclosure of birth records. – The records of a person’s birth shall be kept strictly confidential and no information relating thereto shall be issued except on the request of any of the following: The person himself, or any person authorized by him; His spouse, his parent or parents, his direct descendants, or the guardian or institution legally incharge of him, if he is a minor; The court or proper public official whenever absolutely necessary in administrative, judicial or other official proceedings to determine the identity of the child’s parents or other circumstances surrounding his birth; and In case of the person’s death, the nearest of kin. Any person violating the prohibition shall suffer the penalty of imprisonment of at least two months or a fine in an amount not exceeding five hundred pesos, or both, in the discretion of the court. :: For Marriage Cerificate :: Complete name of the husband Complete name of the wife Date of marriage Place of marriage Complete name and address of the requesting party Number of copies needed Purpose for the certification :: For Death Certificate :: Complete name of the deceased person Date of death Place of death Complete name and address of the requesting party Number of copies needed For what purpose the certification shall be used :: For Adoption :: Information about the child prior to adoption: Complete name of the child Complete name of the father Complete maiden name of the mother Date of birth Place of birth Information after adoption: Amended name of the child Complete name of the adopting father, his occupation, religion and age at the time of adoption Complete name of the adopting mother, her occupation, religion, and age at the time of adoption Date when adoption decree was issued Date when adoption decree became final and executory Name of the court and the judge that issued the decree Complete name and address of the requesting party Number of copies needed Purpose for the certification NOTE: THE ISSUANCE OF CERTIFICATION ON ADOPTION IS SUBJECT TO THE CONFIDENTIALITY CLAUSE OF SECTION 15 OF REPUBLIC ACT NO. 8552 WHICH PROVIDES: "Section 15. Confidential Nature of Proceedings and Records. – All hearings in adoption cases shall be confidential and shall not be open to the public. All records, books, and papers relating to the adoption cases in the files of the court, the Department (of Social Welfare and Development), or any other agency or institution participating in the adoption proceedings shall be kept strictly confidential. If the court finds that the disclosure of the information to a third person is necessary for purposes connected with or arising out of the adoption and will be for the best interest of the adoptee, the court may merit the necessary information to be released, restricting the purposes for which it may be used." :: Information for Legitimation Certificate:: Complete name of the child Complete name of the father Complete name of the mother Date of birth Place of birth Date of marriage of parents Place of marriage of parents Date when the affidavit of legitimation was executed Date when the affidavit of legitimation was registered Complete name and address of the requesting party Number of copies needed Purpose for the certification :: Information for Dissolution of Marriage :: Complete name of the husband Complete maiden name of the wife Date of marriage Place of marriage Name of the court and the judge that issued the decree dissolving the marriage or declaring marriage void Address of the court Date when the decision was issued Date when the decision became final and executory Date when the decision was recorded in the civil register Complete name and address of the requesting party Purpose for the certification :: Certficate of No Marriage Requirements :: Complete name of the person Complete name of the father Complete maiden name of the mother Date of birth Place of birth Complete name and address of the requesting party Number or copies needed Purpose for the certification :: Fees by Type of Request Effective 2 December 2005 :: Type of Request   Specific Fee Issuance of Certified Copies of Birth, Marriage or Death documents   If the source document is Converted - Php 125 Authentication of Birth, Marriage or Death documents filed at Serbilis Centers nationwide   If the source document is Unconverted and requested w/in Metro Manila - Php 60     If the source document is Unconverted and requested outside Metro Manila - Php 70       Request for certification from ABROAD by POSTAL MAIL   $15       On-line request received from e-Census   Refer to http://www.e-census.com.ph       Certifications based on court decrees/legal instruments   If locally requested - Php 110     If requested from abroad - $20       Registration of Solemnizing Officers   For first/initial registration - Php 375     For renewal of registration - Php 150     For additional copy of certificate of registration or request for verification - Php 75       Accreditation of Travel Agencies   Php 250       Issuance of ID to Travel Agency liaison   Php 100       Reconstruction of documents   Php 2 :: Processing Period :: Processing period normally takes about 14 working days. Requests made through conventional postal service system are processed upon the receipt of payment. Since delivery of the document(s) is by conventional mail, the documents may reach the recipient several days after the processing period. For the requests made on-line through the e-census, refer to http://www.e-census.com.ph for the delivery details. However, for the Certificate of No Marriage Record, the minimum processing period is approximately 20 working days counted from the date of receipt of the application. The period could be longer if the surname of the subject person is common such as Aquino, Ferrer, Cruz, De Guzman, and others.